Monthly Archives: May 2018

Fixing Your Weakest Link: Your Employees

You can have every piece of security hardware in the books: firewall, backup disaster recovery device, and even anti-virus. However, your employees will still be the biggest vulnerability in your organization when it comes to phishing attacks. How do you mitigate as much risk as possible?

  1. Create and Strictly Enforce a Password Policy: Passwords should be complex, randomly generated, and replaced regularly. In order to test the strength of your password go to howsecureismypassword.com. (This is a perfectly safe service sponsored by a password protection platform that tells you how long it would take a hacker to decode your password.) When creating a password policy, bear in mind that the most prevalent attacks are Dictionary attacks. Most people utilize real words for their passwords. Hackers will typically try all words before trying a brute force attack. Instead of words, use a combination of letters, numbers, and symbols. The longer the password, the stronger it is. While it’s difficult to remember passwords across different platforms, try not to repeat passwords. This will protect all other accounts in the event of a breach on one of your accounts.
  2. Train and Test Your Employees Regularly: Educate your employees on how they can spot a phishing attack. Then, utilize penetration testing (this is a safe phishing attack orchestrated by your IT company to see how employees respond) and how well they do. If employees fall for phishing attempts then send them through training again. We recommend doing this on a quarterly basis to ensure that your employees stay on their toes and you should provide education on the latest attacks.
  3. Create a Bring Your Own Device Policy and Protect all Mobile Phones: You can safeguard as much as humanly possible on your network, but your employees are all walking in with cell phones. Are they allowed to get work emails on their phones? What about gaining access to the network remotely? Cell phones create a big black hole in security without proper mobile device management and mobile security.
  4. Perform Software Updates Regularly: Make sure that your software is up-to-date with all the latest security patches. Holding off on updates means that you’re leaving yourself open to vulnerabilities that have been discovered and addressed.
  5. Invest in Security: Security is not something for cost savings. Home-based hardware is not sufficient, and you, at the very least need a quality firewall and backup device. Invest in your employee’s training, ongoing security updates, and maintaining a full crisis/breach plan.

There are two things that aren’t going away in any business, employees and security threats. Make sure that you’ve taken care of everything you can to avoid falling victim to these attacks.

How To Spot A Phishing Attack

Would you know if you were the subject of a phishing attack? Many people claim that they’d be able to tell right away if they received an email from an illegitimate source. If that were the case, there wouldn’t be 1.5 million new phishing websites every month. A 65% increase in attacks in one year! Hackers would have moved on to their next idea for swindling people out of their identities and money. How do you spot a phishing attack and avoid falling victim yourself?

Look for these red flags:

  • Sender Email Address: Always check to make sure that the email address is legitimate. Amateur hackers will send things from Gmail or Hotmail accounts and hope you don’t notice. More sophisticated hackers will closely mimic an actual email domain, like amazonprime.com rather than amazon.com. Double check the email address before responding, clicking, or opening, even if the from name appears correct.
  • Discrepancies in Writing Format: If the attack is coming from overseas, you’re likely to notice some small issues in writing format, like writing a date as 4th April, 2019 rather than April 4, 2019. While this is subtle, it should be a red flag.
  • Grammar Issues: We all fall victim to the occasional typo, but if you receive an email riddled with grammar and spelling mistakes, consider the source. It’s likely from a hacker, especially if the email supposedly comes from a major organization.
  • Sender Name: This one is also difficult to track, but phishing emails will typically close with a very generic name to avoid raising suspicion. You should recognize the people that send you emails, or at the very least clearly understand their role at the organization.
  • Link Destination: Before you click on any link in an email be sure to hover over it. The destination URL should pop up. Check out the domain name of this URL. Similar to the sender email address, make sure that this address is legitimate before clicking.
  • Attachments: Is it realistic to expect an attachment from this sender? Rule of thumb, don’t open any attachment you don’t expect to receive, whether it’s a Zip file, PDF or otherwise. The payload for a ransomware attack often hides inside.
  • Email Design: A cooky font like Comic Sans should immediately raise red flags, especially if you don’t clearly recognize the sender.
  • Links to Verify Information: Never ever click on a link to verify information. Instead, if you think the information does need updating go directly to the website. Type in your email and password, and update your information from the Account tab. Always go directly to the source.

Odd Logo Use: Hackers try their best to mimic a websites’ look and feel. Oftentimes, they get very close; but they won’t be perfect. If something feels off, it probably is.

While there is no fool-proof method for avoiding falling victim to a phishing attack, knowing how to spot likely culprits is one step in the right direction. We’ll cover other protective measures to reduce your risk of falling victim to phishing attacks in our next blog.