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Author Archives: Admin

Technology

Technology – Out with the Old, In with the New

For your business to grow and develop, there is one thing that absolutely must happen, and that is change. If things remain the same, there will be no growth. A business needs to be dynamic to evolve and continue the path toward long-term success. Technology is the key to such growth.

Depending on the nature of the change, it can come with a lot of excitement, hope, anticipation, or perhaps worry and dread. In any case, a business change brings several challenges, especially now when we are still amid the COVID-19 pandemic that has taken the world hostage.

Let’s look at some of the more challenging changes that businesses are going through two years after the onset of the pandemic.

Expanding to a New Location

Setting up a brand-new branch of your business in a new location is a sign of progress. It can dramatically increase your customer base, improve sales, and bring in more revenue. But the process is not always smooth sailing. Finding local sources for the supplies you need is one of the first tasks you should accomplish. This task includes everything from construction materials for your new buildings to all the merchandise and raw materials you need to run your business.

Being in a new location, it is likely that you are not yet familiar with the surrounding businesses. It might take time and effort to scour the area for the best materials. Also, the pandemic has made procurement much more challenging, with more stringent requirements along the way. But if you work with a reliable MSP, we can help you with these tasks, and you can focus on the other core tasks in expanding your business.

Remote Workforce

During the onset of the pandemic, many businesses had to downsize or undergo a reshuffling of employees to stay afloat. Now that industries are slowly getting back to normal, many companies are fine-tuning their technology needs. Saving money by downsizing office space has helped many businesses stay open.

With a competent IT provider, employees can access everything they need, regardless of where they are.

Replacing Outdated Technology

As technology advances, businesses should regularly upgrade their hardware and software. This step will keep them ahead of their competitors. But business equipment can be expensive. Therefore, many business owners might choose to keep using their outdated machinery instead of purchasing the newer models. But what most do not realize is that this attempt to cut expenses will lead to reduced business productivity and lower profits, ultimately becoming more costly in the long run.

Final Thoughts

Change is necessary if you want your business to grow. During these transitions, you’ll need to have a trusty IT provider who can make the process easier, more efficient, and less disruptive to the overall flow of your business. We might just be the partner you need to help your business grow and succeed!

We’re well aware that businesses have many expenses. We also understand that expenses can sometimes be tricky to track and forgotten. You may be forgetting about the hidden expenses. That’s why we have built a Business Excessive Spending Calculator for you so that you can see exactly where those hidden costs may be. If you want to go a step further, hit submit once you are done calculating because we may be able to help alleviate some of those hidden costs. Download your free calculator here.

The Impact of Technology on Business Growth

Information technology has advanced tremendously in the last couple of decades. This growth has led to countless innovations in different areas, particularly in our businesses. Technology makes our daily office routines easier and more efficient.

But how exactly can technology help businesses to grow? Here are some of the most useful and versatile tools commonly used by business owners today.

Cloud Computing Technology

Although some business owners are still hesitant to use cloud storage. There is no doubt that cloud computing has become the choice of most business owners because of its numerous benefits. Better resource management, higher efficiency, business portability, cost-effectiveness.  These are just a few reasons why businesses have made the switch from on-site to cloud services. And the cloud eliminates the need to purchase physical hardware. Just about all the applications and services that you need to operate your business are available on cloud platforms.

Business Automation

Running a business involves many time-consuming tasks that are tedious to do manually. Some of the tasks include client data collection, billing, process monitoring, and payroll. Through technology, most of these tasks can now become automated, freeing up a lot of time and reducing overall expenses for the business.

Information Security

One of the risks with the digital age is the constant threat of online attacks. Hackers are always lurking, waiting for a breach in the system so they can steal your data or wreak havoc on your network. Secure storage and the highest level of network protection are some of the options you can use to protect your business against these attacks.

Remote Work Technology

Working remote has significant benefits, which many people have only come to realize in the last couple of years. By utilizing technology, many people can accomplish their work without commuting to the office every day. This change saves time and money and ultimately increases productivity. Also, it enables you to improve your business by working with experts from around the world simply by connecting with them digitally.

Resource Management

The bigger your business gets, the harder it is to manage company resources properly. Whether it is finance, equipment, or travel expenses. These resources need to be managed well to ensure the continued success of your business. Fortunately, technology offers several ways of handling these kinds of company resources. An IT services provider can help you automate many of the processes through integrated programs that can run on their own. Freeing up time for your employees to do more important tasks for the business.

Mobile Technology

Business operations have improved considerably, thanks to mobile technology in the workplace. Faster and more efficient communication among employees is just one of the benefits that your organization stands to gain. Mobile technology also allows for more interactive touchpoints for a better customer experience. It simplifies vendor management, enhances network security, and gives you easier access to experts for consultation, among many others.

Open-Source Software

Open-source software is arguably one of the best tools these days to help any business grow. A wide variety of open-source software solutions are available that can help grow any business, regardless of size or industry. You do have to identify the areas in your business that will benefit the most from this technological innovation. Depending on your needs, you can use open-source software for improving your business in the areas of e-commerce, multimedia, security, workflow management, server software, and so on.

Final Thoughts

As you can see, there are so many ways that you can utilize technology to grow your business. With the right tools and proper implementation, you can enjoy multiple advantages and stay ahead of your competition in several aspects. So, you should make sure that you are working with a reliable MSP that can help you experience all these benefits.

If the results that you are getting from your current IT service provider are just a fraction of what we have mentioned. Then maybe it’s time for a quick check. Answer these 7 questions, and if your provider fails the test, don’t worry! Just let us know, and we will come to the rescue. We will come over to fix what needs to be fixed and get your business on the path to continuous growth and long-term success!

Use Technology For Onboarding and Offboarding

Technology plays a crucial role in the smooth operation of your business, regardless of the industry you are in. Even the most old-fashioned business owners have accepted that they need to utilize technological innovations to keep up with the competition and deliver the best service to their clients.

Indeed, technology contributes to almost all aspects of operating a business. However, to this day, many companies are still not maximizing the benefits that automation can give, particularly in the onboarding and offboarding process.

How Technology Helps with Recruitment and Offboarding

It is common for employees to come and go in any job position. A smooth offboarding process makes it possible to part ways amicably. In addition, you must have a quick onboarding process for new hires. This process ensures continued productivity and minimizes disruption of the overall workflow. Technology can do wonders to expedite both of these processes and make the adjustments easier.

The Onboarding Process

Before starting their new job, new hires typically spend a lot of time filling out HR documents, getting to know their coworkers, and training for their new role. These are all essential parts of the onboarding process. Technology makes these processes much more efficient.

Paperless Forms

Many companies today still require new hires to come in before their official first day of work to fill out piles of HR forms, many of which are highly repetitive. This antiquated step is quite surprising when you think of how easy it can be to put these forms online and have the new hires fill them out at their convenience. They can do it on their computers or mobile devices, and the auto-fill feature will also let them finish much faster.

Digital Introductions

In between starting a new job and adjusting to a new work environment, a new employee already has more than enough to handle for the first day at work. Introductions are part of the process, but you can’t expect a new hire to remember all the names and faces of their co-workers in just one go. Most companies now prefer digital introductions.

Instead of everyone accosting a new employee by saying hi and introducing themselves personally, they can record a short video introduction instead. The new employee can watch these videos before their first day to get an idea of who they will be working with.

Online Technology Training

Online training has many advantages over traditional classroom training for new employees and employers. Each trainee has a unique learning curve, so putting them all together in one group won’t give them the most out of the training. While some may want to move more quickly, others may choose to review the previous topics before moving on.

Online training allows everyone to learn at their own pace and style. This choice is why it is recommended that employers use technology to their advantage. To give new hires the best experience of this part of the onboarding process.

The Offboarding Process

In order to prevent any disruptions to the business or workflow, it is necessary to adhere strictly to established protocols. When an employee leaves their position due to death, resignation, or other cause.

Manual Offboarding

Many companies handle offboarding manually, like by sending emails and making phone calls. But in some cases, this can be risky if the organization is not very strict in implementing policies. Many people who feel they were unfairly terminated might still have access to company accounts or confidential information for criminal purposes.

Offboarding Checklist

The only way to circumvent all these problems is by being extremely thorough in your procedure. There is a long list of things to take care of when an employee leaves, and you must check your list carefully. All of the company’s property, such as laptops and cell phones must be returned. The former employee should no longer receive wages after their last day at work!

Automated Offboarding

Manual offboarding jobs can be overlooked. Fortunately, you don’t have to worry about that if you opt for a fully automated offboarding process. Automating the process will ensure accuracy and consistency. It will also help with compliance and all the legal requirements you must meet.

Enjoy Fully Automated Onboarding and Offboarding with the Right IT Service Provider also known as Managed Service Providers.

For those who want to reap the benefits of an automated onboarding and offboarding process. Your Managed Service Provider can take care of it.

On the other hand, if you already have an IT team handling the process. But you are not sure if they are doing a good enough job, you can recommend these 7 questions for audit. Find out once and for all if you are getting what you are paying for. Or if you are getting nickel and dimed. If you need to change your IT Provider, let us know! We will efficiently handle your onboarding and offboarding, as well as any other business process you need!

How To Interview An IT Provider

Companies rely on technology for different aspects of their business. From sales and marketing to purchasing and payroll, just about everything is done with online systems. If any of these systems fails, the business flow is disrupted, leading to a loss of customers and profits. This issue is why you must have a reliable IT service provider to fix and prevent such mishaps. Interview and hire the right team.

Awareness of the Red Flags in the IT Industry

Before you start looking for an IT managed service provider, you must learn about the red flags in the IT industry so that you will know which IT companies to avoid. For instance, some companies will nickel and dime you for every little thing or charge you unnecessarily for services you don’t need. Look out for those who communicate poorly or can’t assist you with cybersecurity insurance. You can read more about all these red flags in our Top 5 Red Flags in the IT Industry blog.

Employing an Internal IT Guy vs. using the Break-Fix Method vs. Hiring an MSP

These are the three common ways a business might hire tech support. Each method has its pros and cons, as we’ve discussed in our Your IT Guy vs Managed Provider blog, and you should weigh these pros and cons carefully to figure out the best approach for your business. However, in most cases, hiring an MSP proves to be the most cost-effective and practical way to get high-quality IT support.

Possible Reasons for Firing Your IT Guy

There is a noticeably high rate of premature termination of tech support specialists these days. It’s not necessarily because of lack of skill or competence, but mostly an attitude or lack of professionalism that leaves companies with no choice but to fire their IT guys. Some are not transparent with their fees, and the client will be surprised to see unexpected charges come due at billing time. Some will communicate with a condescending tone when discussing technical matters, and some will give you poor customer service. In our 5 Reasons Why Companies Fire IT Guys, we talk about these possible reasons and how they can affect your business in a very negative way.

Important Questions to Ask During the Interview

Now that you know the potential problems that can arise with hiring the wrong IT specialist, it is even more important that you find the most suitable person for the job. A lot of it depends on the interview and the questions you ask. Depending on the answers, you should gauge whether the person is worthy of being hired or not.

Customer Service

It is important to know the quality of customer service they can provide if you hire them for your company. Are they easy to contact, and will they get back to you immediately if they are unavailable when you call? Do they offer guarantees of completing tasks on time and budget? Can they explain technical matters in simple language and enable the client to understand what is going on?

Network Upkeep

Find out what kind of service they will provide when it comes to the upkeep of your network. Will they do continuous monitoring of your system and provide regular status reports? Will they have exclusive access to your system, or can they provide your in-house staff access as well? Is their network support plan all-inclusive, or do certain services come with additional fees?

Disaster Recovery

In the event of a data disaster, will they be able to restore the system with minimal downtime? Do they perform regular tests on backup data to ensure that everything has been saved correctly? Do they offer a contingency plan that will allow your business to continue operating even while they restore your system following a disaster?

Providing Support

Do they have the expertise that matches your business needs? Do they provide 24/7 support, or do you need to wait for office hours before getting assistance? Is their support team based in the US, or do they use remote tech specialists in other countries?

Cybersecurity Insurance

Many tech companies do not offer adequate assistance with cybersecurity insurance applications. Ask right away what kind of help they can provide when you apply for cybersecurity insurance. Will they help you get approved, and will they help when you file claims? These might seem like a lot of questions to ask, but they are necessary if you want to find the best IT managed service provider for your business. In addition to answering your questions, a qualified IT provider must be able to give you a list of references when you ask for them. Once you interview and pick the right candidate, you can avoid stressful problems and focus more on the primary goals of your business when IT issues are off your plate.  Contact us to learn more about how we can help you!

5 Reasons Why Companies Fire IT Guys

The IT industry is brimming with so many IT guys and experts with various specialties these days. You would think it’s an easy task hiring one for your company. Finding an IT guy is not the problem. Finding a competent, reliable, and affordable IT professional can be challenging for many businesses. When you think you have found the right person, issues start to come up, and you have no choice but to fire them and start the search again. 

There are several possible reasons why companies end up firing their IT guys. Here are the Top Five issues most commonly cited by company owners and why these issues can be very detrimental to a business. 

Poor Response Time

A timely response is important in most aspects of a business. Particularly when it comes to the crucial areas where downtime can be costly or cause the operations to stop, and because of this reason, you should avoid working with IT specialists that are consistently late for scheduled tasks or who do not show up at all. 

Unexpected Charges

There are tech experts that are incredibly proficient and good at what they do. But when the bill arrives, it includes unexpected charges that were not in the initial quote. Aside from being highly unprofessional, such surprise invoices might also cause you to go over budget, which is certainly not good for your business.

Scope Creep

Sometimes also known as feature creep or requirement creep, scope creep is becoming more rampant in the IT industry. It is an extension or expansion of an IT task because the hired expert can’t resolve the issues immediately. Instead, the original problem branches out into several other issues, so the scope of the task keeps increasing. By the time everything is resolved, it will have taken up much more time and cost much more money than expected. 

Speaks in Very Technical Terms

Some IT professionals speak in very technical terms. This practice is a problem when talking to clients who are not tech-savvy. Perhaps they are so used to geek-speak that it has become part of their daily language, and they assume that everyone else understands what they are talking about, even when the client has no clue. 

Some IT guys intentionally speak in technical terms to show that they are the expert and know more than the client about technical matters. While this may be true, taking on a condescending tone will not help anyone. It is much better to hire an IT guy to educate the clients about the system instead of making them feel dumb.

Bad Customer Service

The IT industry is a service-intensive industry, so it can be perfectly natural to expect that you would get great, or at least decent, customer service from them. You are paying for the service, so you should not settle for anything less. At the first sign of bad customer service, many companies would not hesitate to fire the IT guy because so much time is wasted. 

Conclusion 

The best way to avoid hiring a bad IT guy would mean being more meticulous in your search. Don’t be afraid to be choosy when selecting from applicants. Read through their CVs very carefully and pick only those that seem reliable and professional. And always check references.

During the interviewing process, screen the applicants thoroughly by asking them the right questions. Based on their answers to these questions, you will be able to decide on whether they are the right person for the job or not. Considering hiring someone to manage your IT? Contact us today!